Secretary / Assistant to the Managing Director (m/f/d)

With more than 100 employees in office, laboratory and commercial professions, we develop and produce complex, innovative and distinctive premium flavors for smoke, shisha, smoke-free, vape, alcoholic and non-alcoholic beverages and tea. Our customers around the globe love our flavors and distillates made in Hamburg, and we have been passionately supplying them for over 90 years!

Do you want to become the right-hand woman of our managing director and actively and effectively support her in managing our company?
Are you not only an organizational artist who always keeps an overview in a dynamic environment, but also a strong communicator, trustworthy and empathetic personality? Then come and join us!

Tasks and areas of activity

• Managing the managing director’s calendar and planning meetings and events
• Organisation of travel and accommodation for the Managing Director and other executives
• Preparation of business documents, reports, presentations and other documents
• Management of correspondence and communication on behalf of the Managing Director
• Coordination of internal and external meetings and preparation of meeting rooms
• Assistance in preparing budgets and managing expenses
• Coordinating management projects, taking minutes of meetings and assisting in monitoring progress
• General office administration tasks such as coordination of office cleaning

profile

• Completed commercial training, European secretary or comparable qualification
• Proven experience in a similar position, ideally in a demanding creative environment
• Excellent skills in using MS Office (Word, Excel and PowerPoint)
• Excellent organizational skills and the ability to keep track of, coordinate and monitor multiple tasks in parallel
• Strong communication skills, empathy and a professional, reliable demeanor when dealing with internal and external partners
• Discretion and the ability to handle confidential information responsibly
• Fluent written and spoken German and English

We offer

• A challenging and varied position in a dynamic working environment
• The opportunity to work directly with the managing director and gain valuable experience in an exciting industry
• Flexible working hours, attractive remuneration and benefits
• JobRad: Bicycle leasing at reduced rates
• Gym membership fee subsidy
• Free charging station for e-bikes and bicycle repair station
• Charging station for your electric car (at cost price)
• Fruit basket and drinks (coffee, tea, soft drinks, juices, water) free of charge in the office

Further information

Do you want to work in an exciting, unusual industry? Are secretarial and assistant roles exactly your thing? Then don't wait any longer, because we only have one position available! Please send us your CV and a meaningful cover letter in which you explain your motivation and relevant experience to Peter Hertz: be******@he*********.de